Privacy policy

1. Introduction

The organizers of the ICNC 2026 Conference are committed to protecting your privacy and handling your personal information with care and transparency. This Data Privacy Policy explains what information we collect, how we use it, and your rights under applicable data protection laws.

2. Data Controller

ICNC2026 Conference Organizing Committee:

EANM Office
Schmalzhofgasse 26
1060 Vienna, Austria
Phone: +43 1 890 44 27
Fax: +43 1 890 44 27-9
E-mail: office@eanm.org

3. Information We Collect

We may collect and process the following types of personal data:

• Identification data (name, title, affiliation, country)
• Contact details (email, address, phone number)
• Registration and payment details
• Professional information related to abstracts, presentations, or membership
• Preferences related to communication and participation
• Photographs, video, or audio recordings taken during the conference

4. Purpose of Data Processing

We process your personal data for the following purposes:

• Conference registration and access to scientific sessions
• Abstract and presentation management
• Fellowship, grants, and award administration
• Payment processing
• Communication regarding the conference and related events
• Compliance with legal obligations and organizational policies
• Event statistics, evaluation, and future planning

5. Legal Basis

Your personal data is processed based on:

• Your consent (e.g., newsletter subscription, badge scanning)
• Contract performance (conference registration)
• Legal obligations
• Legitimate interests of the conference organizers (event management, security, communication)

6. Cookies and Tracking

We use cookies and similar technologies to improve website functionality and enhance your user experience. You can disable cookies in your browser settings, but this may affect certain features of the site.

7. Data Sharing

We may share your personal data with:

• Authorized service providers (e.g., IT support, payment processors)
• Session chairs, speakers, or reviewers for scientific activities
• Industry partners, if you consent by allowing badge scanning
• Legal authorities when required by law

We do not sell or rent personal data to third parties.

8. Data Retention

Your data will be stored only as long as necessary to fulfill the purposes stated in this policy or as required by law.

9. Image and Media Rights

By attending the conference, you grant permission to record, photograph, or film you. These materials may be used for communication and promotional purposes related to ICNC events. If you wish to opt out, please contact the organizing committee before or during the event.

10. Your Rights

You have the right to:

• Access your personal data
• Rectify inaccuracies
• Withdraw consent at any time
• Request deletion (subject to legal retention requirements)
• Restrict processing under certain conditions
• Lodge a complaint with the relevant data protection authority

11. External Links and Third Parties

Our website may contain links to external sites or embedded services (e.g., Google Maps, social media). These providers may collect data independently. We are not responsible for their privacy practices.

12. Changes to this Policy

We may update this policy to reflect legal or organizational changes. Any modifications will be posted on the official ICNC2026 website.

13. Contact Information

For questions, requests, or to exercise your rights regarding your personal data:

EANM Office
Schmalzhofgasse 26
1060 Vienna, Austria
Phone: +43 1 890 44 27
Fax: +43 1 890 44 27-9
E-mail: office@eanm.org